Here is the whole case for public tender monitoring in two numbers. ConcursosGov's Solo plan costs €490 a year, billed annually. The public IT contracts on our own example list are worth between €240,000 and €1,100,000 each.
Public tender monitoring does not need to win you many contracts to pay for itself. It needs to put one in front of you that you would otherwise have missed, early enough to bid properly. Everything below is the detail behind that sentence.
What you are already paying for public tender monitoring
Most companies think they do not pay for public tender monitoring because they do it by hand. They do pay. The bill just arrives in three forms that never show up on an invoice.
What €490 a year of public tender monitoring buys
ConcursosGov tracks Portal BASE every day and turns the notices that match your CPV codes into a short, ranked list your team can decide on in minutes. In practice, that means five things you stop doing by hand.
| You stop | Because ConcursosGov | What you get back |
|---|---|---|
| Checking the portal | Tracks Portal BASE daily and filters by your CPV codes | Tenders reach you on the day they are published, not when someone remembers to look |
| Guessing which ones matter | Scores every tender from 0 to 100, with the breakdown shown | The tenders you can win at the top, the plausible time-wasters at the bottom |
| Opening PDFs one by one | Reads the procedure documents with AI | Base value, deadlines, award criteria and team requirements in plain fields |
| Rebuilding the weekly list | Exports the filtered list to Excel | The commercial meeting starts with the document already done |
| Asking who decided what | Records every decision with author, date and note | An answer in seconds when someone asks why a contract was skipped |
One contract changes the maths completely
The return on public tender monitoring is lopsided, and that is the point. The cost is fixed and small. The upside is a public contract, which in IT services regularly runs to six figures.
Take the smallest plan and the smallest contract on our example list: €490 a year against a €240,000 project management and functional analysis contract. Even at a modest margin, a single win covers the subscription for decades. A company does not need ConcursosGov to change its win rate dramatically. It needs it to add one tender a year to the shortlist that would not have been there otherwise.
The time saved is the second return, and it starts on day one. The hours that went into scrolling the portal go back to delivery, sales or the proposals that actually have a chance.
How to work out the break-even on public tender monitoring
The maths above uses our example list. Yours should use your own contracts. Three numbers are enough. Your team already has all of them.
Your typical contract value. Look at the public contracts you have won or bid for in the last two years. Take a typical value, not the largest one.
Your margin on that kind of work. Finance will know it. Use a conservative figure, because the point is to test the case, not to flatter it.
The plan you would need. Count the CPV codes that describe what you sell and the people who would use the list. That points to Solo, Starter, Growth or Scale.
Multiply the contract value by the margin. Then divide the plan price by the result. The answer is the share of one extra contract you need to win for the subscription to pay for itself. With contract values like the ones on our example list, it is a small fraction of a single contract.
The second number worth checking is time. Estimate the hours a week your team spends on Portal BASE today, as in the calculation earlier in this article. If that figure alone exceeds the plan price, the decision does not depend on winning anything.
Pick the plan that matches your codes
Plans are separated by the number of CPV codes you monitor at once and the number of people on the team. Every plan includes the score, the AI reading of documents, the decision log and Excel export.
| Plan | Codes and users | Annual billing |
|---|---|---|
| Solo | 1 CPV code, 3 users | €490 a year |
| Starter | 3 CPV codes, 10 users | €1,500 a year |
| Growth | 8 CPV codes, 25 users, priority support | €2,500 a year |
| Scale | 20 CPV codes, 100 users, priority support, API | €4,000 a year |
Most specialist companies start on Solo or Starter. If you are unsure, the trial shows you how many codes you actually need before you choose.
Who gets the most from public tender monitoring
Companies that bid several times a year in a defined area, where one person or a small team handles tenders alongside other work. For them, the daily screening is the part that never gets done properly. It is exactly the part ConcursosGov removes.
Companies that bid once or twice a year get less from it. A careful look at Portal BASE when they need it may be enough. The trial will show that quickly.
Larger companies with a bid office get a different return. The searching was never their bottleneck. The score, the extracted fields and the shared decision log still shorten the weekly screening meeting and leave a record of why each tender was dropped.
The risk is zero, by design
The trial runs for 14 days and asks for no payment details at signup. When it ends, nothing is charged automatically. Access to the list pauses until you choose a plan, and your CPV codes, decisions and notes stay saved. If ConcursosGov does not earn its place in two weeks, you have lost nothing but the two weeks of manual searching you would have done anyway.
How ConcursosGov decides what reaches the top of the list
Every tender gets a score from 0 to 100, built from five factors. By default, the type of procedure is worth 40 points, the match between the object and your capabilities 30, the base value 15, the non-price award criteria 10 and the location 5.
The weights can be adjusted for each account. A company that only bids where quality counts can give more weight to non-price criteria. A company that works across the whole country can reduce the weight of location. The breakdown is shown next to every score. The team can see why a tender ranked where it did and overrule it when they know better.
This matters for the return on public tender monitoring. A score that hides its reasons gets ignored after the first surprising result. A score that shows them gets used, because people can check it.
What ConcursosGov does not do
Knowing the limits before the trial saves you from judging the product on something it was never built to do.
It monitors Portal BASE only. Tenders published only on other procurement platforms, or on TED, the EU's Tenders Electronic Daily, do not reach the list. If part of your pipeline comes from those sources, keep whatever you use to watch them.
It does not write or submit proposals. The work ends at the decision to bid. Proposals are still prepared by your team and submitted on the official electronic procurement platforms.
It does not fill gaps with guesses. When a value is not in the procedure documents, the field stays empty. You see what the documents say, not what a model thinks they probably meant.
It is not an official service. ConcursosGov is a product of Caixa Mágica Software. It uses public data and has no institutional relationship with IMPIC or Portal BASE.
Frequently asked questions
The questions people ask right before signing up.
If Portal BASE is free, why pay for ConcursosGov?
How much does ConcursosGov cost?
How long does setup take?
What happens when the free trial ends?
Does ConcursosGov submit bids for us?
Can we change how the score is calculated?
Does ConcursosGov cover TED or other procurement platforms?
